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Virginia - Meeting Services Coordinator - SMG John Paul Jones Arena, Charlottesville, VA
POSITION:                          Meeting Services Coordinator
REPORTS TO:                   Director of Event Services
FLSA STATUS: Salaried, Exempt
 
SMG, the leader in privately managed public assembly facilities has an excellent and immediate opening for a Meeting Services Coordinator at John Paul Jones Arena. This entry level position provides general event support and functions as the facility’s primary point of contact for all meetings, social functions, and select public events.
 
MAJOR RESPONSIBILITIES:
  • Serves as the Event Services Department liaison and client representative to provide planning, implementation and delivery of all assigned events.
  • Fields all requests for the use of private event spaces.
  • Manages the database of potential meeting clients and increases area contacts and space rentals. Promotes the meeting capabilities of the Arena to the surrounding community.
  • Creates and follows through on events from the initial client meeting, preparation of client estimates and rental agreements through final billing. Oversees third-party vendors to ensure quality product and events for clients.
  • Assists with client site visits and general tours as needed.
  • Coordinates event schedules with contracted security/staffing companies, provides guidance and supervision during events and follows up after all events to ensure proper billing.
  • Communicates all event requirements (staffing, set-up plans, etc.) to appropriate departments.
  • Creates and maintains event files; creates and distributes Event Data Sheets for all events.
  • Assists the Director of Event Services and Event Services Manager with all events as needed.
  • Provides support as needed in the Arena Security Office.
  • Performs all other duties as assigned.
QUALIFICATIONS:
  • Bachelor’s degree or an equivalent combination of training and related experience. Event management experience or meeting/event planning experience preferred.
  • Excellent organizational, planning, problem-solving and interpersonal skills. Must have the ability to prioritize and work on multiple projects simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office applications required; CAD experience preferred.
  • Ability to work flexible hours based on events, including daytime, evening, weekends and holidays as needed. 
TO APPLY:
This position offers a competitive salary and benefits package. Resumes must include salary requirements for consideration and may be sent to:
 
Sandi Taylor
John Paul Jones Arena/SMG
P.O. Box 400862
Charlottesville, VA 22904
FAX: 434-243-4959
No Phone Calls
 
 
SMG is an Equal Opportunity Employer
Contact: Sandi Taylor
Fax: 434-243-4959
E-mail: staylorjpjarena@virginia.edu
SMG • 300 Conshohocken State Rd Ste 770, West Conshohocken, PA 19428 • Phone: 610-729-7900 • Fax: 610-729-1590
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